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Fast quotes
Create clear, professional quotes in minutes — even while you’re on the job.
Add labour, materials and notes, and the system calculates totals automatically.
No spreadsheets, no guessing, no manual maths.
When the client agrees, turn the quote into an invoice with a single click — same data, no retyping.
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Smart invoices
Invoices are generated with automatic numbering, dates and payment terms — ready to send.
All documents follow UK-friendly layouts and include clear payment details, so clients know exactly how to pay you.
Download a professional PDF, email it directly, or share a secure link that works on any device.
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Cloud backend
Your desktop app connects to a secure cloud backend that keeps everything in sync.
Quotes, invoices and clients are stored in one place — always up to date across your devices.
There’s always a single master copy on the server, so nothing is duplicated or lost.
Built for real work on multiple devices without conflicts.
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Designed for UK self-employed
Built specifically for UK sole traders and small businesses.
Supports VAT and non-VAT work, with fields for UTR, NIN and company details when needed.
Simple, English-first interface with no accounting jargon — ideal for builders, cleaners, trades and service businesses.
Software that fits how you actually work — not the other way around
Most invoicing tools are built like accounting systems.
This one is built for jobs, services and UK trades.
🧱 Built for service work — labour, materials, day rates, repeat jobs.
📄 UK-ready PDFs — correct numbering, VAT support,
clear payment details.
☁️. Stay organised — every client, quote and invoice saved in one place.
⚡ Quote in minutes
🔁 Convert to invoice in one click
📤 Send PDF or share a secure link
☁️ Cloud backup — no lost changes
Basic (Ads ON)
£
4,99
/ month
✓
AI: 50 / month
✓
Documents: 30 / month
✓
Email: not included
✓
Ads: enabled
MOST POPULAR
Standard Ads OFF)
£
7,99
/ month
✓
AI: 100 / month
✓
Documents: 80 / month
✓
Email: 10 / month
✓
Ads: disabled
Ultimate (No Limit)
£
19,99
/ month
✓
AI queries: unlimited
✓
Documents: unlimited / month
✓
Email: unlimited / month
✓
Ads: disabled
Made for everyday service businesses
Most invoicing software is built around accounting logic — charts, reports and features that make sense to accountants, not to people doing the actual work.
If you run a service business, your day usually starts with a job, not a spreadsheet. You quote the work, agree the scope, do the job, and then need to send a clear, professional invoice that gets you paid.
This software is built around that exact flow. Quotes come first. Jobs come first. Clients come first. Everything else stays out of the way.
How it fits real service work
Whether you work on-site, travel between jobs, or handle repeat clients, the workflow stays the same.
You create a quote based on labour, materials or time. If the client agrees, you convert it into an invoice without retyping anything. Every document stays linked to the client, so you can always see what was quoted, invoiced or corrected later.
You can work in your own language while the system generates professional English PDFs — ready for UK clients, accountants and HMRC.
What this means day to day
☑ Quotes instead of spreadsheets
☑ One-click invoices with correct numbering
☑ Clear payment details that reduce questions
☑ Cloud backup — no lost files, no duplicates
☑ Same data on desktop, web and mobile
Used across multiple service industries
Construction & building work
Builders, refurbs, locksmiths and fitters use it to break down labour and materials clearly, avoid misunderstandings, and reuse common job templates.
Cleaning services
From regular domestic cleaning to office contracts and one-off jobs, clear quotes and consistent invoices help keep repeat clients organised.
Transport & local services
Ideal for removals, deliveries, man-and-van work and local transport services where pricing needs to be agreed quickly and confirmed in writing.
Electricians & plumbers
Call-outs, installations, emergency work and parts — quotes can be created on-site and turned into invoices immediately after the job.
Bakers & food producers
Track custom orders, batches and repeat customers with clear documentation for both clients and records.
Built for UK sole traders and small businesses who want professional paperwork without accounting complexity.
No contracts. Start free and see if it fits how you work.
How it works — from job to paid invoice
Every job starts with a conversation — not an invoice.
You agree what needs to be done, how long it will take, and what materials are involved. FactuLingua is built around that moment. You create a quote that reflects the real scope of the work, not accounting categories.
Labour, materials, notes and optional AI suggestions help you structure the job clearly. Totals are calculated automatically, so there’s no guessing and no manual maths.
- Clear scope and pricing
- Automatic totals
- Quotes saved under the client
From approved quote to professional invoice
Once a quote is approved, there’s no need to retype anything.
With one click, the quote becomes an invoice with correct numbering, dates and payment terms. All documents follow UK-friendly layouts and are generated as professional English PDFs — ready for clients, accountants and HMRC.
Corrections and credit notes stay linked to the original document, so your records always make sense, even months later.
☑ One-click conversion
☑ UK VAT and non-VAT support
☑ Credit notes and corrections
☑ Clean PDF output every time
Everything stays organised — even when work gets busy
Jobs don’t always happen in a neat order. Clients come back, invoices need corrections, and work continues across multiple devices.
FactuLingua keeps a single master copy of your data in the cloud. Quotes, invoices and clients stay connected, up to date and accessible from desktop, web or mobile — without duplicates or lost changes.
Work on multiple devices
Same data on desktop, web and mobile.
Cloud backup
Your documents are always safe.
Built for real workflows
No conflicts, no version chaos.
Try it on a real job and see how it fits your workflow.
No contract. First quote in under 2 minutes.
AI that helps you price faster — without taking control
Pricing service work is rarely exact. Conditions change, jobs evolve and every trade has its own way of working.
FactuLingua AI is designed to assist — not decide. It helps you structure quotes faster, suggests typical scope and UK price ranges, and leaves the final call to you
Practical AI support for real UK trades
🔹 Scope suggestions
AI suggests typical labour, materials and steps based on the type of job you describe — helping you avoid missing key elements.
🔹 Typical UK price ranges
Suggested price ranges are based on common UK trade rates and locations, giving you a realistic starting point.
🔹 Auto-items for tricky jobs
For bathrooms, flooring, painting, electrical and plumbing work, AI can prepare structured item lists in seconds.
Write the job in your own language.
FactuLingua automatically generates item names in English, with clear descriptions and average UK pricing — ready for professional invoices and PDFs.
FactuLingua AI doesn’t replace your judgement — it simply saves you time.
Roadmap & Beta
Clear stages. No hype. Just honest progress.
WHAT’S ALREADY WORKING
FactuLingua already supports the full day-to-day workflow of service businesses:
- Quotes with full editing and PDF export
- Invoices with dates, numbering and status tracking
- Clients and reusable items
- Secure cloud backend as a single source of truth
- AI helper for faster quoting
- Credit notes and invoice corrections
- Document history and global search
- Ongoing desktop UI improvements
- Android app available
COMING NEXT
PDF Takeoff
Read and analyse building plans directly from PDF files to speed up quoting for larger jobs.
Area Measurement
Select areas visually and get instant square metres, linear metres and material estimates.
AI Plan Estimator
AI-assisted pricing based on region, job type and selected scope — still fully editable by you
BETA ACCESS
FactuLingua is currently in public beta.
You can use the desktop app today, with updates rolling out regularly.
There are no contracts, no lock-in and no risk.
Feedback directly influences what gets built next.
Built with UK compliance in mind
All invoices and quotes generated by FactuLingua follow UK-friendly layouts and include required fields such as VAT details, company or sole trader information and clear payment terms.
Documents are generated as professional English PDFs, suitable for clients, accountants and HMRC records.
- UK VAT & non-VAT support
- Sole trader & limited company friendly
- HMRC-ready PDF documents
- Secure cloud storage
Perfect for
UK sole traders
Small service businesses
Builders, cleaners, electricians, trades
Freelancers who invoice services or time
Not designed for
Complex accounting firms
Large enterprise ERP workflows
Inventory-heavy retail businesses
Do I need accounting knowledge to use FactuLingua?
No. FactuLingua is designed for service businesses that want clear quotes and invoices without accounting jargon.
Can I work on multiple devices?
Yes. Your data stays in sync across desktop, web and mobile.
Are my documents backed up?
Yes. All data is stored securely in the cloud with a single master copy.
Is there a contract?
No. Plans are monthly and can be cancelled at any time.
Ready to create your first quote?
Download the desktop app or log in to the web version and try FactuLingua on a real job.
Guides for UK Trades — Blog
AI will change our lives — why it’s unavoidable
AI is already entering everyday work. Surveys show many workers still don’t use it much — yet adoption is rising, and global institutions expect major job impact. This guide explains what changes, what stays human, and how to use AI as a helper without losing judgement, trust or control.
AI in quoting: how to use suggestions safely (UK trades)
What AI is good for
Turning a short job description into a structured scope.
Suggesting common “forgotten” items (prep, protection, clean-up, disposal).
Providing indicative price ranges to review — not to blindly accept.
Making Tax Digital for the self-employed: what to prepare now
MTD rules are expanding in the UK and more self-employed people will need cleaner digital records. Even if you’re not affected immediately, organising quotes, invoices, corrections and client history now will save stress later. Here’s a plain-English checklist to get ready without “accounting systems”.
Read more →